Facilities Committee: John Tucker reported updates regarding ongoing negotiations with Galen Dreibelbis. At this point, Galen is willing to install fencing along the CLC/College Avenue boundary and around the perimeter of the retention pond, but not between CLC and the proposed Golden Orchards project. The retention pond is rated for a 100 year flood event and should prevent further flooding at CLC.

Barbara Bliss advised that she had contacted Sweetland Engineering regarding the proposed retention pond. The engineer she spoke with indicated that the proposed retention pond would be a benefit for CLC. They are willing to consult for us through a free email or they will supply a report at a cost of $100.

The Board discussed the necessity of needing something in writing from Sweetland Engineering and decided it was not necessary at this time.

The Board discussed the possibility of selling the current CLC property and leasing, or purchasing, an alternate location if an agreement with Galen can not be worked out.

There was consensus that remaining at the current location was preferred and the Board will strive to reach an agreement with Galen.

The following items were listed as being required in order to sign and agreement with Galen.

1. Fencing along College Avenue,
2. Grading and seeding of the play area between CLC and College Ave,
3. Removal of the shared parking agreement,
4. No walkway between the proposed Golden Orchard development and CLC,
5. A new entrance for buses to access the CLC parking lot,
6. Any parking lot or sidewalk area needing repair and/or removal, as a result of the construction for the Golden Orchard development, be removed, repaved and/or replaced at Galen’s expense if necessary,
7. An annual percentage rate of 5% for the CLC second mortgage currently held by Galen for the remaining term and a renewal for an additional 5 years at the same rate when the first term expires.

1. Fencing from the proposed fence along College Avenue to the proposed fence around the retention pond,
2. Proposed fencing around the retention pond to be added after CLC evaluates the retention pond and at CLC’s request.

Personnel Committee: John Tucker reported that the Personnel Committee had met and reviewed the proposed ECO job description. He stated that the Personnel Committee recommended approval of the job description by the Board. Julie Danna made a motion to accept the job description and the motion was seconded by Linda Bergeman. The Board discussed the job description and noted that the Lead Teachers, the Business Manager and the ECO would report directly to the Board of Trustees. The Board unanimously agreed and Darlene Fink made a motion to accept the revised ECO job description. This motion was seconded by Julie Danna. The Board unanimously approved the revised job description.

The Board discussed the need for consistent policies and procedures to be developed for future job openings, in addition to complete job descriptions for each position within CLC. The Board discussed the need for a primary contact person/interview moderator to administer the interview process and maintain consistency in the process. The Personnel Committee is in the process of developing these policies and procedures which will be submitted for Board approval at a later date. Beth Shirey was designated as the primary contact person through the search for a candidate to be selected for fill the role of ECO for CLC. The Board unanimously agreed that the personnel committee would designate the primary contact person to conduct the search and interview process for any future openings at CLC.

For the purpose of hiring an ECO, the Board agreed that the two Department Heads, the Business Manager, and Beth Shirey should be present for the initial interview. The process for this position will be a first interview, a tour of the school, a reference check, an introduction to current staff, and a social meet and greet for the parents once we have viable candidates that we are considering hiring. A second interview session may be necessary, but is not required if a candidate has been selected through the previous process.

Governance Committee: Heidi Fletcher reported that the Governance Committee had met twice. They are currently working on revisions to the CLC By-laws and will schedule a special board meeting to discuss and adopt the proposed changes. The meeting will take place 10 days after the proposed changes are posted to the CLC website.

Finance Committee: Heidi Fletcher reported that the Finance Committee will be meeting on Wednesday, September 10 at 6:30 P.M. Kosta Dussias will present a review of the budget, a review of the items in the budget lines, and a review of bills that were over $500 in the past year. This will enable the Finance Committee to better understand the finances of CLC.

Library Committee: Darlene Fink reported that the CLC library is ready for the upcoming school year. The committee members are planning to coordinate book club orders and collecting bonus points to be used by the school to enhance the library. Kathy Black is pursuing a grant for the CLC library.

Communication Committee: Julie Danna reported that the Communication Committee had met and discussed the development and maintenance of a phone tree, maintaining the website, and an all school social or Fall Fling. Details will be forthcoming.

The Board discussed entering into contracts for maintenance and custodial care with both Tom Walker and Mike Lynn. Kosta reported that the maintenance and custodial care persons would be self-employed and would submit hours worked to Kosta and be paid accordingly. Julie Danna made the motion to approve the contracts and it was seconded by Kosta Dussias. The Board unanimously approved contracting with these individuals.

Heidi Fletcher informed the Board that Avis Kunz (Governance Committee Member) contacted RSVP to pursue volunteer assistance for the school. A representative from RSVP met with Mark Toci, but no details are available at this time.

The Board discussed the need to set a calendar for the upcoming school year. They discussed the current procedure for establishing the calendar and its impact on the ability of the community to attend. Julie Danna made a motion to set the monthly board meetings on the fourth week of each month with rotating days of the week. Kosta Dussias seconded the motion. The Board voted on, and approved the following schedule:

September 22, 2003; October 28, 2003; November 25, 2003; December 18, 2003; January 28, 2004; February 25, 2004; March 25, 2004; April 26, 2004; May 28, 2004; and June 25, 2004. All meetings will begin at 6:30 P.M. and will be held at CLC.

New business tabled until future meetings is as follows:

1. Approval of 7/18 and 8/28 meeting minutes,
2. Special meeting for proposed By-law revisions,
3. The establishment of a Public Relations Committee and a Recruitment Committee,
4. The potential for a Fall CLC picnic,
5. The appointment of an employee to the ECO position.

The meeting was adjourned at 8:50 P.M. The next scheduled meeting will be 9/22/03 at 6:30 P.M.